Xero

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XERO ONLINE ACCOUNTING

Run your business and access your accounts from work, home or on the go. Invite others to view your accounts and provide valuable real-time advice. Your data is completely secure even if your computer is lost or stolen.

Software updates are free and automatically available when you login. Every 3-6 weeks we release innovative new features and enhancements based on ideas from our customers. Plus If you ever need help, they offer free unlimited, around the clock email support,  a comprehensive online Help Centre, plus guides and tips within the application.

Try Xero for free and get up and running in no time. It is easy and we can do it now.

 

Xero Accounting Package will give you access to the following:

 

Dashboard

  • This is the pulse of your business. See all your bank balances, invoices, bills and expense claims at-a-glance. Add new transactions with a click. Interactive graphs show money going in & out, and the watchlist lets you monitor specific accounts.

Automatic bank feeds

  • Bank feeds automatically import all your bank account, credit card and PayPal transactions so you always have a complete and up-to-date view of your business. Having instant access to real-time financial data lets you control cashflow like never before.
  • Xero will match most of your bank transactions automatically. Just click OK to reconcile. You can also create custom rules to automatically match more complex transactions, like split payments.
  • Reconcile large numbers of transactions faster than ever. Import and automatically reconcile pre-coded bank statements – perfect for bringing in data from other systems.

Invoicing

  • Get paid faster with online invoices by providing the recipient with easy payment options right from the invoice. You'll also get an update when the invoice is opened – no more "lost invoice" excuses.
  • Add your logo to our professional invoice templates or take full control and create completely custom designed templates, in any language. Apply different layouts for various types of transactions and customers.
  • Handle returns and apply credits to existing invoices. Or simply add a credit note that you can apply later. Next time you invoice, you’ll be reminded of any outstanding credits.
  • Get paid instantly – customers just click the payment link on your invoices and make direct payment using their credit card or PayPal.
  • See at a glance any overdue invoices and who owes you the most money. Bulk send invoices and statements to all your customers in one go. Set expected payment dates to help manage cashflow.

Pay bills

  • Manage your cashflow by scheduling payments and batch paying suppliers.
    An interactive graph of your accounts payable helps you decide what bills need to be paid & when. Suppliers can also send their invoices directly to your accounts.
  • Get complete visibility and control over spending with an interactive timeline, planned payment dates and recurring payments. Pay bills in one go and have them automatically reconciled, using batch payments.
  • Add Inventory Items to speed up billing, while tracking goods and services you frequently purchase. Or pick from a range of powerful inventory management systems that you can add-on.
  • Using the Xero Network, suppliers can send their invoices directly into your accounts payable, so you don’t have to lift a finger.

Payroll

  • Easily enter a pay run, make bulk payments and email or print payslips for your employees. Detailed reports give you an overview of all your wage expenses.
  • If you have more complex payroll needs, like tax and leave calculations, Xero integrates directly with some top payroll systems.

Multi-currency

  • Enter invoices, reconcile accounts and get paid in any combination of different currencies. Exchange rates for over 160 currencies are updated every hour from XE.com.
  • Gains and losses are calculated in real-time, so you immediately see how exchange rates affect your cashflow while you create invoices and reconcile accounts.
  • All reports are re-valued with the latest currency conversions. All foreign currency transactions are converted into your local currency, in real-time. You can also choose to report in other currencies.

Fixed asset depreciation

  • Track depreciation throughout the year to get complete and accurate profit & loss and balance sheet reports. All your fixed asset purchases are tracked
    automatically. And it’s easy to make changes and update everything instantly.

Financial reporting

  • Over 40 reports cover basic and advanced financial reports: profit & loss, balance sheet, management reports, GST return, depreciation schedule, foreign currency gains & losses – all prepared with a single click or completely configurable.
  • Your GST return is automatically calculated, saving you hours. Keep a complete audit trail by saving a snapshot after you file your return.
  • Quickly prepare a comprehensive budget and compare performance against actual or selected periods.
  • Report snapshots let you track changes over time. Export reports to Excel or Google Docs and keep all the formatting and formulas. Or export them as a PDF.
  • Track how specific areas of your business are performing, such as: Departments, regions, sales people - you decide what to track.

Expense claims

  • Manage personal expenses and reimburse employees for payments made on
    behalf of the business. After receipts are added you have the option to approve or decline individual items – then just schedule a payment for reimbursement.

Mobile

  • Do invoicing, expenses and track cashflow on the go.
  • Manage your business on the go straight from your iPhone or Android device. Login with a 4-digit passcode then view your accounts, create and send invoices, chase up outstanding invoices, snap a picture of receipts, submit expense claims and more.

Inventory

  • Track stock movements & make invoicing even easier with Inventory Items.

Contacts

  • Contacts are automatically created when you enter transactions. Or you can import your entire contact list in one go. View customer and supplier payment histories, along with the average time to pay and current payment status.
  • All contact records have a thorough transaction history, with contact log and notes. To make invoicing quicker, add customer details like: bank account, tax ID, tax rate, currency and invoice format.
  • Customer and supplier addresses automatically link to Google Maps. Add their Skype name to speed dial them directly. Use m.xero.com on your phone to see your contact details on the go.
  • Create contact groups so, in one simple step, you can create and send an entire batch of identical invoices to every contact in a group.

Security

  • Xero’s hosting and service delivery infrastructure ensures the highest level of security. This is supported by a world-class network, data and physical security environment. Security is an ongoing process, not a singular event - we continuously evaluate and reinforce their security policy and practices.
  • No one has access to your organisation unless invited by you and with a level of user permission selected by you. You can remove any invited users whenever you want. You also have the option to invite Customer Care, but it’s for support purposes only and completely at your discretion.
  • Users must choose a strong password and automatic lockouts are enforced when incorrect passwords are repeatedly entered. We don’t allow the browser to save your login, which eliminates access from a stolen or compromised computer. If you leave your computer unattended for an extended period, you will be automatically logged out.
  • We run offsite backups nightly, full backups weekly and transaction log backups of our database every 10 minutes so we can immediately recover your data if necessary. Read more about our Data Protection
  • Our security is reviewed regularly and audited by external specialists. This includes penetrative testing and automated server port security scanning.